New York FACIS background checks: Levels 1M & 3 explained
A New York-specific breakdown of the FACIS healthcare exclusion search: what Level 1M covers, what Level 3 adds from New York boards and Medicaid enforcement, and which level fits which employer.
Every New York organization that bills a federally funded healthcare program — Medicare, Medicaid, TRICARE, or a state Medicaid managed-care plan — is required to verify that its employees, contractors, and vendors are not excluded from participation. FACIS is the standard tool for that verification. This guide covers what a FACIS search returns in New York and which level fits your workforce.
What is a FACIS background check in New York?
FACIS (Fraud and Abuse Control Information System) is a healthcare-specific sanction database that aggregates federal exclusion and debarment records with state licensing, Medicaid, and Attorney General enforcement data. Run against a New York candidate, a Level 3 FACIS search reaches into the New York Medicaid Sanctioned or Excluded Provider List, the New York Medicaid Fraud Control Unit, and the disciplinary records of every New York healthcare licensing board.
New York sources included in FACIS Level 3
- New York Medicaid Sanctioned or Excluded Provider List
- New York Medicaid Fraud Control Unit enforcement actions
- New York Board of Medicine disciplinary actions
- New York Board of Nursing disciplinary actions
- New York Board of Pharmacy disciplinary actions
- New York dental, behavioral health, and allied-health board actions
- New York Attorney General healthcare-fraud actions
- New York contractor disqualification and debarment lists
Federal sources included in every FACIS search
Both Level 1M and Level 3 include the federal exclusion sources that satisfy OIG and CMS baseline requirements for New York providers:
- OIG List of Excluded Individuals and Entities (LEIE)
- System for Award Management (SAM), including SDN
- OFAC Specially Designated Nationals list
- FDA Debarment List
- DEA administrative actions
- GSA excluded parties
- TRICARE excluded providers
- U.S. Department of Justice, Treasury, and State healthcare-fraud actions
FACIS Level 1M vs. Level 3 for New York employers
| Federal exclusion lists | Level 1M ✓ Level 3 ✓ |
| New York Medicaid exclusions | Level 1M ✗ Level 3 ✓ |
| NY licensing board disciplinary actions | Level 1M ✗ Level 3 ✓ |
| New York AG healthcare-fraud actions | Level 1M ✗ Level 3 ✓ |
Which New York employers need Level 3?
If any of the following describe your New York organization, Level 3 is the right search. Level 1M is not enough to see NY board sanctions or New York Medicaid exclusions:
- New York hospitals, health systems, and physician groups
- Skilled nursing, assisted-living, and long-term-care operators in New York
- Home health, hospice, and DME suppliers billing New York Medicaid
- Behavioral health, telehealth, and substance-use providers licensed in New York
- Any employer with clinical staff holding a NY license alongside licenses in other states
How often should New York providers re-screen?
The OIG Special Advisory Bulletin recommends monthly re-screening against the LEIE. New York Medicaid enrollment agreements generally impose the same monthly cadence against the New York Medicaid Sanctioned or Excluded Provider List. A pre-hire FACIS check is the starting point; continuous monthly monitoring is what catches sanctions that land after the hire date.
How SafestHires runs FACIS for New York employers
SafestHires offers FACIS Level 1M and FACIS Level 3 as standalone searches or bundled into a New York healthcare hiring package alongside primary-source license verification, sex-offender registry checks, and county criminal history. Ongoing monthly monitoring is available for the entire workforce from the same dashboard.
FACIS turnaround time for New York employers
A single-name FACIS Level 3 search on a New York candidate typically returns in minutes because most sources are queried via live API. Manual review kicks in only when the search returns a potential match that needs NY board or New York Medicaid-exclusion identifier confirmation before it can be reported. See the SafestHires turnaround guide for a full breakdown of what drives timing across all searches in a New York hire.
Building a complete New York healthcare hiring package
FACIS is the sanction-and-exclusion layer of a healthcare hire, but it is only one component. A complete New York clinical hiring package typically pairs FACIS Level 3 with:
- Primary-source license verification against the New York Board of Medicine, New York Board of Nursing, and New York Board of Pharmacy
- County criminal history for every New York county lived or worked in during the FCRA lookback window
- National sex offender registry and New York-specific abuse/neglect registry lookups
- Employment and education verification, including internship and residency dates
- Drug screening under New York employer policy — 5- or 10-panel lab-based
- Financial Risk Search for New York finance, revenue-cycle, and executive roles with fiduciary duties (bankruptcies, judgments, liens from public records)
See New York background check laws for the state-level rules that shape package design, and the package builder to assemble a New York healthcare package end-to-end.
Frequently asked questions about FACIS in New York
What is the penalty if a New York employer bills for services from an excluded provider?
Under 42 U.S.C. §1320a-7a, civil monetary penalties can reach up to $21,000 per item or service claimed, plus treble damages, plus repayment of every dollar that touched the excluded person's work. State Medicaid Fraud Control Units in New York can pursue additional penalties under state false-claims statutes.
Is a Financial Risk Search recommended for New York healthcare hires?
For clinical roles, FACIS plus primary-source license verification and county criminal history is the compliance-driven baseline. For New York healthcare finance, revenue-cycle, and executive roles with fiduciary responsibility, the SafestHires Financial Risk Search — bankruptcies, civil judgments, and tax liens from public records — is a common add-on to surface public financial-risk indicators before hire.
Does FACIS replace primary-source license verification in New York?
No. FACIS surfaces disciplinary and sanction history, but it does not confirm that a NY license is currently active and in good standing. SafestHires runs primary-source license verification against each New York board alongside FACIS on every clinical hire.