Ohio FACIS background checks: Levels 1M & 3 explained
A Ohio-specific breakdown of the FACIS healthcare exclusion search: what Level 1M covers, what Level 3 adds from Ohio boards and Medicaid enforcement, and which level fits which employer.
Every Ohio organization that bills a federally funded healthcare program — Medicare, Medicaid, TRICARE, or a state Medicaid managed-care plan — is required to verify that its employees, contractors, and vendors are not excluded from participation. FACIS is the standard tool for that verification. This guide covers what a FACIS search returns in Ohio and which level fits your workforce.
What is a FACIS background check in Ohio?
FACIS (Fraud and Abuse Control Information System) is a healthcare-specific sanction database that aggregates federal exclusion and debarment records with state licensing, Medicaid, and Attorney General enforcement data. Run against a Ohio candidate, a Level 3 FACIS search reaches into the Ohio Medicaid Sanctioned or Excluded Provider List, the Ohio Medicaid Fraud Control Unit, and the disciplinary records of every Ohio healthcare licensing board.
Ohio sources included in FACIS Level 3
- Ohio Medicaid Sanctioned or Excluded Provider List
- Ohio Medicaid Fraud Control Unit enforcement actions
- Ohio Board of Medicine disciplinary actions
- Ohio Board of Nursing disciplinary actions
- Ohio Board of Pharmacy disciplinary actions
- Ohio dental, behavioral health, and allied-health board actions
- Ohio Attorney General healthcare-fraud actions
- Ohio contractor disqualification and debarment lists
Federal sources included in every FACIS search
Both Level 1M and Level 3 include the federal exclusion sources that satisfy OIG and CMS baseline requirements for Ohio providers:
- OIG List of Excluded Individuals and Entities (LEIE)
- System for Award Management (SAM), including SDN
- OFAC Specially Designated Nationals list
- FDA Debarment List
- DEA administrative actions
- GSA excluded parties
- TRICARE excluded providers
- U.S. Department of Justice, Treasury, and State healthcare-fraud actions
FACIS Level 1M vs. Level 3 for Ohio employers
| Federal exclusion lists | Level 1M ✓ Level 3 ✓ |
| Ohio Medicaid exclusions | Level 1M ✗ Level 3 ✓ |
| OH licensing board disciplinary actions | Level 1M ✗ Level 3 ✓ |
| Ohio AG healthcare-fraud actions | Level 1M ✗ Level 3 ✓ |
Which Ohio employers need Level 3?
If any of the following describe your Ohio organization, Level 3 is the right search. Level 1M is not enough to see OH board sanctions or Ohio Medicaid exclusions:
- Ohio hospitals, health systems, and physician groups
- Skilled nursing, assisted-living, and long-term-care operators in Ohio
- Home health, hospice, and DME suppliers billing Ohio Medicaid
- Behavioral health, telehealth, and substance-use providers licensed in Ohio
- Any employer with clinical staff holding a OH license alongside licenses in other states
How often should Ohio providers re-screen?
The OIG Special Advisory Bulletin recommends monthly re-screening against the LEIE. Ohio Medicaid enrollment agreements generally impose the same monthly cadence against the Ohio Medicaid Sanctioned or Excluded Provider List. A pre-hire FACIS check is the starting point; continuous monthly monitoring is what catches sanctions that land after the hire date.
How SafestHires runs FACIS for Ohio employers
SafestHires offers FACIS Level 1M and FACIS Level 3 as standalone searches or bundled into a Ohio healthcare hiring package alongside primary-source license verification, sex-offender registry checks, and county criminal history. Ongoing monthly monitoring is available for the entire workforce from the same dashboard.