A background check is comprised of various searches that are designed to reveal different kinds of information about a person. While some organizations use background checks to qualify volunteers or potential tenants, they are mostly used to determine a person’s suitability for employment or professional advancement within a company. Companies conduct background checks to protect their workforce, customers and assets, and to minimize their exposure to negligent hiring claims.
SafestHires partners with a variety of FCRA-certified providers whose comprehensive databases compile state and federal records. Our team of experienced court researchers conducts on-site courthouse record checks, while a team of educational, license and employment search specialists pursue direct verification of candidate credentials.
You will ask your candidates to provide their information using our candidate consent form. At a minimum, we require a candidate’s full legal name, Social Security number, email address, date of birth, and current home address. SafestHires will let you know if more information is needed.
In order to legally run a background check, the Fair Credit Reporting Act (FCRA) requires that employers obtain written authorization from the job candidate or employee before they can be screened. The FCRA also requires the employer to certify to the screening agency that they have obtained written consent and will follow other rules concerning adverse action. This must be done just prior to the screening company processing the background check for each candidate.
As a SafestHires customer, we provide access to our FCRA compliant consent form so you can obtain the appropriate authorization needed to run a background check on a job candidate, volunteer applicant, potential tenant or employee.
Absolutely. All transmission of personal data uses SSL (Secure Sockets Layer), a robust protocol for encrypting data online. The secure connection is used in the checkout process for payment protection, and whenever you’re logged in to the site.
To protect your candidates’ privacy and ensure the security of their data, background reports will be available on the SafestHires background screening website. You’re automatically notified by email when a report is complete, with the option of incremental notification upon completion of various sections of the report.
Accurate names are critical to retrieve criminal records. Industry best practice is to conduct background checks of each name used within the last seven years. Because an “alias” name is, in fact. a different name, it will be treated as a separate background check.
Your reports will be archived inside your account for as long as you need access to them, up to 7 years. They are available by clicking the tab called “MY Reports” and searching by name.
At the time you are viewing a report, you will be able to print a hard copy.
The Bureau of Consumer Protection, a Federal agency, has compiled an excellent summary of compliance standards for pre-employment background screening here.
SafestHires helps make pre-employment background screening easy, legal, and ethical. We offer step-by-step instructions to assist you in complying with federal law, including the relevant forms when necessary. In addition, we have federal notices for your reference, and a compliance certification for review. We cannot offer legal advice, but you can have legal counsel review your proposed screening processes to consider and ensure that you are complying with federal, state, and local laws, regulations and guidance.
The Federal Trade Commission’s Disposal Rule mandates that when you’re done using a background report, you must securely dispose of the report and any information you gathered from it to prevent unauthorized access to or use of the information. If you have paper copies, shred ‘em! SafestHires takes care of the digital copies, by deactivating reports after one year (but of course we still list them in your history).
You can change your email and password from the account page once you have signed in.
To sign in, use the email address and password you set when you registered. If you’ve forgotten your password, please contact Customer Service at 800-588-1774, Ext 3.
You can add and remove users if you are an account administrator (usually the individual who initially registered with SafestHires). Click “My Details” on the top menu. Then, click “Manage Users” on the left-side submenu.
Yes, when adding a new user, you will see the various permission levels and be able to set these by checking the applicable boxes.